How to Complete Online Contracts with a Signature in Seconds

An online contract is a far more efficient way to distribute documents for signing by multiple parties. The contract signature in this case can be a digital signature or an electronic one. While eSignature contracts are also legally valid, a digital contract signature not only validates the document but also authenticates the user. In most cases, however, these two terms are used interchangeably even though they differ in this way. Let’s look at some of the benefits of using a contract signature that is digital or electronic rather than physical.

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How to Complete Online Contracts with a Signature in Seconds with Wondershare SignX

Wondershare SignX offers everything you need to generate a contract signature, apply it to a document, and return it to the sender. As a sender, you will be able to prepare and send documents for signing by one or more signatories, and you will also be able to track the progress of a particular document to see if everyone has signed it. Here’s how to execute various processes in SignX:

How to Sign a Document when Someone Sends it for Your Signature

1. When you receive a SignX email notification, you will be given a link or button that takes you to the document. Click this to be taken to the SignX web page for secure contract signing.

2. After agreeing to the terms of use, you can Create an electronic contract signature using one of the three ways explained in the previous section.

3. Once you have entered the signature, click Create and then Submit Signature.

Note: If the sender has set a specific order for the signing, each signatory will only get the email notification after the previous person has signed and submitted the document.

How to Send a Document for Multiple Signatures

To send a document for the purpose of collecting contract signatures from several people, follow the process below:

1. Login to your SignX account after signing up. You can use the free trial or directly upgrade to a paid plan to take advantage of premium features such as unlimited sends and the ability to add an access code.

2. Click on Start Document Signing to begin the process and click the Upload Document button or drag and drop your PDF contract into the box provided.

3. You can now set a subject line and email body for the signer notifications. Premium users can also upload their company logo to make it look more professional.

4. Next, enter the email addresses of the signers. You can either type them in one by one or use the Import CSV option to import multiple email addresses. You can also choose if you need to sign the document, in which case you will get an email notification to your own email ID at the end of this process. In addition, you can set a specific order in which the document needs to be signed by the stakeholders. Click Next to proceed.

5. Drag and drop required fields for each signer on your list and click on Send for Signature. You can check the box next to the Send button to save this document as a reusable template.

There is also a Bulk Send feature that allows you to send a document to multiple signatories or signers independently of each other.

How to Bulk Send for Contract Signatures from Multiple Parties

This process is similar to sending a document the normal way for signatures but it is used when several people need to sign a document independently of each other. This can be used for widely circulated documents such as HR notifications, as an example, where each signature needs to be on a separate document. Follow the steps shown in the previous section; in this case, however, there will be no signing order and you will be notified on the dashboard as the signatures are submitted.

Contract Signature Types That You Can Choose From

There are essentially three ways to generate or create an electronic contract signature or eSignature: type, draw, and upload.

Typed

A typed signature will be displayed as a cursive or script font such as the one in the following image:

Every eSigning tool will have its own selection of cursive fonts for this purpose. This is typically used for formal documents where a digital signature that clearly shows the name of the signer is preferred.

Drawn

A hand-drawn signature is created with a mouse or a trackpad and is a digital version of an actual contract signature drawn by hand. It looks something like this:

Such a signature can be used on most documents that need to be hand-signed. These are still digital signatures but they contain some elements found in a physical signature.

Uploaded

An uploaded digital contract signature simply means you have already generated an eSignature in the past and you’re uploading that file for use on a new contract. It can be either a cursive font (typed) or hand-drawn signature. These are typically used by personal secretaries to apply on documents in the absence of the signer. However, the person using such a signature belonging to someone else must be legally authorized to do so. Think of it like a signature stamp that you’d use on a physical document where a large number of documents need to be signed by the same person.

What are Some Useful Features an Online Contract Signature Should Have?

Signing your contract with a signature that is digitally generated has several advantages, but it should also offer some additional features like the ones listed below:

All such contract signature additions on an agreement or contract are legally valid as long as they comply with international standards such as UETA (the Uniform Electronic Transactions Act) and ESIGN (the United States Electronic Signature in Global and National Commerce Act of 2000.) Make sure that the tool you use is in full compliance with these regulatory requirements to give yourself legal protection.

TFA or two-factor authentication simply means adding an extra level of protection in the form of a code that the signer needs to enter before adding their contract signature to a document. Your eSigning tool should give you this feature as an added security measure.

Order of Signing: A good electronic signature tool should allow you to control the order in which the signatures are collected. This is important with certain types of documents that have a large number of signatories.

It is also useful to have fields that are validated based on what the signer puts into them. For example, a phone number field should not allow characters, just numbers; as another example, a name or title field must not permit numbers.

Another useful feature is the availability of reusable templates. Once you create a template that will be used again in the future, you can save it and access it whenever you need to.

What Benefits Can you Expect from Using Wondershare SignX?

We’ve discussed some of the useful features that a contract signature tool should have, but what are the benefits you can expect to gain by using SignX? Here are some of the advantages to using this contract signature tool:

Speed and Efficiency - SignX can save 90% of your time that would be otherwise wasted in managing document signatures manually. It will also free you up for other mission-critical tasks so you can focus on running the business rather than worrying about logistics, etc.

Higher Productivity - With SignX at their fingertips, your team members can get through more work in a shorter amount of time, while being more accurate with matters that require document or contract signatures.

Faster Time to Revenue - On-time contract signatures translates to quicker project start times and shorter time for returns on your investments.

Clear Visibility - Keep an eye on multiple contracts and agreements to have your finger on the pulse of your business. This enhanced visibility will help you decide who needs a reminder or who you should be talking to about the next proposal to grow your organization.

With all this and more to offer, why not try Wondershare SignX today and take your business to the next level? Register for a free account and start being more efficient from this very moment!

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