An eSignature is the digital equivalent of a physical signature of a person. In today’s world of electronic communication, creating and adding an eSignature online to PDF documents is an important part of any business process. Since the PDF format is one of the most commonly used file types to circulate documents, it stands to reason that it is the most-signed document type as well. This article talks about one of the best standalone software applications to create and send an eSignature free online via email; it can also be used to sign your own PDF documents that need your approval in the form of your digital signature.
SignX from Wondershare
Software maker Wondershare has a versatile eSignature product called SignX, which allows users to create legally compliant electronic signatures on PDF documents. Contracts and agreements can be digitally signed and even sent to other parties for their signatures. The bulk sending feature is of note here because it makes it efficient to get the signatures of several people and track the progress while the document is in transit. Here’s an overview of SignX features that will make you more efficient and productive by a significant percentage.
Distributing a Document for Bulk Signing
Apply Legally Compliant and Binding Signatures: Several countries have tough regulations and standards for digital signatures, and the ones created in SignX are compliant with the most stringent of them. That means the signatures that you apply and documents that you get signed are legally enforceable; in other words, as good as a handwritten signature.
Support for Multiple Users: A multiuser account can have several users who are given access to all premium SignX features. It allows legal, HR, and other teams to work in a seamless manner and track progress on contracts, agreements, and other documents on the go, on any device.
Bulk Send: This is a powerful feature to send a document to several users for their individual signatures. Once a document is uploaded into SignX, space can be allocated on the document to accommodate each signature, along with their title, the date, and other custom fields as set by the user. The document is then tracked across the board and the information is displayed on a convenient dashboard to give an overview of the signing status of the document.
Save-and-Use-Again Templates: Users can create their own templates that can be saved and reused at a later time. Custom branding can be added to give your documents a professional touch and documents can be personalized for specific recipients to offer tailor-made appeal.
Document Protection: Strong SSL protection is provided for your documents in transit and there is a data recovery feature supported by a certified and high-tech data center. Your documents are always safe and, even if something unforeseen should happen, they will be backed up so your business doesn’t have to suffer.
Dashboard and Notifications: A convenient dashboard gives users a full view of the current status of all documents: how many are awaiting the user’s and other’s signatures, and the number of documents that have been signed by all signatories. In addition, the user gets a notification whenever a document is opened by a recipient, read, or signed.
SignX makes it easy to manage contract-signing and other processes that are critical to the success of your business. The slick and straightforward interface gives the user a convenient and simple way to carry out all the required tasks in an efficient manner. The process of adding an e Signature online has been refined to a high degree with this software tool.
How to Send a Document for eSignature Online with SignX
The sign online signature option using SignX is simple and uncomplicated. The steps are explained below so you have an idea of exactly what to do when you need to sign an official document with the help of this versatile utility.
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1. Assuming you have already registered, go to the secure SignX access page and log into your account and click on the blue button that says “Start Document Signing”.
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2. You are now ready to upload the document. Drag and drop the PDF into the SignX interface or click the Upload Document button in the middle of your screen. The document can be reviewed once it has been imported.
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3. If you have a Premium account, you will be able to add an access code or leave it in blank. The signatories will need to enter this code to access the document, which adds a strong level of security for confidential documents. Click Next to continue.
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4. The next step is to add the recipients’ email addresses. This can be done one at a time or via a CSV file upload. There are also options to arrange the addresses in a sequential manner and add yourself as the first or last signer.
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5. On the same page, the user can add an email body and a subject line. Premium users can also add a custom image like a company logo. Clicking Next will show a notification to agree to the terms and conditions of use - tick the box and hit Continue.
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6. The final step is to add the signature field and other fields for information such as title, date, and even custom fields based on your specific needs. When you’re done, click on Send for Signature. This is what the recipient will see:
Once the emails have been sent, the status of the document can be viewed in real-time in the SignX dashboard and tracked until all signatories have added their eSignatures online. This is a highly functional software in any business environment where documents are regularly circulated or sent externally for signatures. It provides a secure online platform that updates the information and keeps you well-informed at all times on the progress of your documents.
